7 More Modern HR Processes To Implement Today

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HR processes are all about getting your core HR work done and having it done right. After all, operational excellence helps pave the way for business resilience and success, and proper ones play a large role in making that a reality.

They also work to define and ensure a successful experience when it comes to each stage of the employee life cycle. In this article, we detail some of the most important HR processes, why they matter, and how they can have a measurable impact on business performance.

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What Are HR Processes?

HR processes, generally, are made up of a collection of ‘core processes.' The core functions of an HR department, in this sense, include important topics like recruitment, scheduling, payroll, benefits, internal relations, training and compliance, amongst others.

Ultimately, each of these are dependent on one another. That is why it is so important for HR leaders to have both the time and desire to strategically set them out, iterate on them, and create a holistic collection that influences one another in a positive way.

What Are End-To-End HR Processes?

Let’s think about this in terms of the employee lifecycle. End-to-end processes are all the different steps that introduce an employee, manage their performance, help them advance, or help them exit a company. When you have a process for each stage, you are effectively guiding an employee on their professional journey.

Sometimes, this could mean keeping them longer in a critical stage. Or, it could mean finding out that they aren’t a great fit from the very beginning and speeding up that process. Or, it could simply mean having happier employees from the first day on the job.

What are Common Examples of HR Processes?

Some of the most common include:

  • Recruiting

  • Onboarding & Off-boarding

  • Workforce & Succession Planning

  • Employee Engagement & Relations

  • Compensation, Benefits, Rewards

  • Absence Management

  • Performance Management

These are just some examples of the most common processes. What you’re likely to notice is not only how many there are, but how important they are when it comes to each stage of the employee lifecycle.

In short, all of these touch employees on their first, last, and most important days at work. That’s why having them in place can often play a key role in organisational success.

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Which HR Processes Does a Nonprofit Need to Have?

Nonprofits require much of the same day-to-day HR processes that every business needs, such as absence management, onboarding and HR analytics.

Due to the special nature of the work of a nonprofit however, getting the right people on board with a great recruiting process is extremely important. And it’s essential that a nonprofit can find the right people while maximising their budgets, so features such as analytics of recruitment channel performance is essential too.

Similarly, as nonprofits also need to have clear documentation and policies in place, particularly when many work with vulnerable communities, providing employees with easy access to this is also crucial. For this same reason, training management and the ability to track accreditation across your organisation is also essential.

As many nonprofits tend to be dependent on volunteers, time tracking is an important HR process to put in place, especially for planning and forecasting purposes. Meanwhile, retaining committed employees is also crucial for nonprofits, so performance management and HR analytics are also key HR processes.

Finally, as maximising employees’ time is absolutely critical in a nonprofit, regular HR processes such as onboarding, absence management, performance review cycles, updating of digital employee files and payroll data and creating HR reports should be quick and easy in order for your employees to dedicate their time to your nonprofits’ mission.

Find out how Personio supports nonprofits here.

Why Do HR Processes Matter?

For leaders in HR, processes are everything. They are the way you handle operational excellence within your organisation, which then extends to almost every aspect of your business.

When you have the right ones in place, you can help drive performance. It then elevates the status of HR within the organisation, which helps position HR as a strategic voice at the table of executive leadership (where it, in truth, rightfully belongs).

Therefore, they matter because they help lay the groundwork for employees to succeed in their roles, and for the business to thrive as a result.

How Do You Manage HR Processes?

For many businesses, they may handle their processes across an assortment of different tools or spreadsheets that help make them a reality. While it helps make them possible, it can often hold back productivity when it comes to creating a seamless experience.

That’s because manual processes often take more time, result in less-reliable data, and are, on the whole, far less secure. While they offer companies a place to start, they are not able to scale or grow with company’s as their needs change or when certain areas of emphasis gain importance.

HR processes can also be managed by an all-in-one solution, like Personio. This way, all of your core HR tasks are handled in one software, offering a single source of truth and an easy-to-remember place for employees, managers, and executives to reference when it matters to them.

Can HR Processes Improve Company Culture?

When a company has proper processes in place, it can have an untold positive effect on company culture.

That’s because company culture is almost always influenced by HR, and the ways in which people feel heard, planned around, and catered toward in terms of their relationship with the organisation.

After all, a business’s most important asset is its people. When you have effective processes in place, it can help employees better understand your organisation’s vision, purpose, and the ways in which you promote performance, help people feel heard, and the initiatives you take to manage employees and their wellbeing.

All told, culture needs to start from the top, but HR processes can help ensure that it is articulated and evidenced in every corner of the organisation. They can both help set and emphasise elements of culture that matter most.

Can HR Processes Increase Employee Retention?

Of course! When you have streamlined HR processes in place, a myriad of things happen. You can improve the time it takes for employees to complete work surrounding their performance, you can help them feel heard (raising job satisfaction), and you can increase morale.

For each of these reasons, you can have a meaningful effect on your retention or attrition rate, simply by having the processes that help employees succeed in their roles. It also positions your organisation for the future, allows you to plan more strategic initiatives, and boosts retention in ways you may never have thought of before.

Can HR Processes Save Your Company Time?

When you automate your processes and digitise them, you can save time for everyone in your organisation. This not only applies to those in HR, but also those who have different roles — everyday employees, leaders, and executives. Processes that make sense help make everyone’s work easier.

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What Happens If You Get Your HR Processes Wrong?

When you don’t have processes in place, it can be a slippery slope in terms of employee performance, engagement, and overall morale. Especially when it comes to trying to incorporate a wide range of tools to manage them, you can delay people in their work and sap their interest.

On a larger scale, improper methods can also cause your employees to become unsatisfied. They can feel as though they are not developing in their roles, or they are not being heard, thus increasing your company’s attrition rate when they leave (and hurting your business’ reputation overall).

Therefore, you’re not only losing time, but you are losing talent and valuable equity. That’s why you need to invest in processes that make sense for your employees, and that engage them in a meaningful way (without taking up all of their time with scattered tools or manual processes).

Improving Your HR Can Happen Today

Rather than being reactive to the times, organisations now more than ever are going to need to be proactive to prepare for the future of work. Having a proper HR software in place can make a massive difference, as it can ensure all of your processes are thought through, effective and saving your team time for more strategic work.

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Personio is an all-in-one HR software designed for every stage of the employee life cycle.

Using Personio, you can manage all your most important HR processes from one place. Recruit, manage, develop and pay your employees from one centralised HRIS.

For HR professionals, you can unlock new levels of productivity and influence. Become the HR business partner that your business needs, by getting back time for what matters: your people.

For line managers, Personio seamlessly builds automated performance cycles, tracks vacation days and keeps employee information up-to-date (and in a compliant fashion).

For employees, no more fussing with cumbersome tools and processes. Employees can request days off, change their information and keep track of goals and more. All from one place.

Speak with an expert today about your HR needs and how Personio can meet them. Or, give Personio a spin for yourself by starting your very own free trial right now. It’s all yours for 14 days.

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