Onboarding Software

Have New Employees Hit the Ground Running

When employees first start at a company, there are two things that count: making them feel welcome and allowing them to get productive quickly. This requires a number of matters to be considered, from workstations through to coordination with team mates. A structured process with an onboarding tool minimizes effort and integrates new employees from day one.

Coordination Made Easy

A Dream for Any New Employee
Your new colleagues will love the fact that everything is at their fingertips as they first come to work. They have the equipment they need, their technology works, and there is even a lunchtime meeting scheduled with their new team. How come? Easy – you have defined the process.

A Dream for Your Colleagues
Onboarding involves lots of tasks, which are usually handled by different colleagues and therefore need to be coordinated. This is easily done in Personio, where everybody can view their tasks centrally. Not only that, the system also sends timely, automated reminders if it looks like something might have been forgotten.

An onboarding software enables new employees to perform more quickly.

Good for Business

Quickly up to Speed
HR work is not done once new employees have been successfully recruited – they also need to be enabled to perform quickly. A well-structured onboarding process provides new employees with all the information they need – tools, processes, relevant team members – so that they can get going.

Free up HR Capacities
Imagine a whole lot of new employees starting around the same day – and all of them asking HR for support. Say good-bye to this sort of scenario, because when employees enter their own master data and upload their own documents, HR can remain focused on value-adding tasks.

Less Risk with New Employees

And What If New Employees Resign?
On average, one in five employees resigns during the probation period. This not only drains resources expended on the initial and replacement recruitment as well as throughout the probation period; it can also damage the company’s image, if employees share poor feedback. Good onboarding processes help counteract this.

Answers Instead of Questions
New employees tend to have many questions but do not necessarily have the confidence to ask them, which may result in mistakes. This will not happen if everything is clearly documented and everybody has all the information they need at their fingertips.

Define tasks for each department with an onboarding tool.

Let Templates Do the Work for You

Customize onboarding processes for individual departments and positions. Define tasks for each position and create relevant templates only once. Then reuse templates again and again to automate the allocation of tasks to colleagues.

A Perfect Start with Automated Emails

A formal welcome signals appreciation to new employees. Send automated emails on behalf of the managing director to your entire staff to welcome each new employee.

Offboarding Screenshot EN

Leave a Good Impression with Employees as They Leave You

Planning an exit interview, terminating system access and ensuring that laptops and keys are returned – there is plenty to do when employees leave a company. A well-structured offboarding process defined by you according to your needs enhances your professional presence and helps prevent negative feedback.

Structured Onboarding Pays Off

There is always a risk of losing a newly hired employee, especially during their probation period: If neither colleagues nor supervisors make time for them, their PC doesn’t work or they are not invited to meetings, then they will soon lose the motivation that made them stand out in the interview.

Professional structures and a seamless process to integrate new team members can effectively reduce the risk of probation period resignations. This will pay off over the long term. If an employee resigns, you usually then have to replace them. This costs time and money, not to mention the work that doesn’t get done until a suitable applicant is found. Vacant positions also mean more work for your other employees.

New hires will bring with them an unbiased view of your business processes and can do a great deal to improve workflows. Personio is a comprehensive tool that includes integrated onboarding software. It can help you to act on this new momentum and translate it into productivity.

Motivate Employees and Increase Corporate Loyalty

You should attach great importance to welcoming new employees and quickly familiarizing them with their role. Give new hires the feeling of being in good hands with their new employer from the very beginning and, in doing so, help them to maintain the high motivation of their first few days at the company over the long term.

Of course, the onboarding of new employees should be understood as merely the first stage in a continuous and structured process of employee support and development. For example, regular employee appraisals should take place as a matter of course during the onboarding process and the probationary period so that your new employees remain at the company over the long term.

Who Is Responsible for Onboarding?

In general, the new hire’s direct supervisor is responsible for their successful onboarding. They should welcome the new employee and ensure that they are successfully integrated into the department and the company. The HR department should assist with any administrative issues and make sure that all departments and managers are following the same onboarding procedure.

Personio’s onboarding tool offers many convenient features to help ensure that your onboarding process runs smoothly: You can use Personio to compose a welcome letter to new hires and save it as a template. It is also very easy to create a template for the introduction of new hires and for other frequently used documents. And Personio can automatically send invitations to onboarding events or reminders of upcoming tasks for you.

How much Leeway do you Have to Improve your HR Management?

Personio supports you in all of your HR processes, from managing applicants or vacations to payroll accounting. Receive a free Test-Account or find out in our 20 minute Webdemo which processes you can optimize through the use of more efficient software.

Recruit, Manage & Develop

All in one Place

Applicant Sourcing

Create job ads with only a few clicks and publish them on the integrated career webpage as well as on over a hundred job portals.

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Applicant Tracking System

Keep an eye on all candidates, open positions and feedback from colleagues. Minimize your time-to-hire and make objective decisions.

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Onboarding/Offboarding

Personio helps small and mid-sized companies plan and implement their onboarding processes in a structured manner – all in the interest of seamless cooperation.

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Digital Employee File

With digital employee files, HR Managers can pull up all relevant information at the click of a button at any time.

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Payroll

Forget about complicated Excel spreadsheets, manual calculations and stressful end-of-month pay runs and let Personio take care of all your payroll accounting at the click of a button.

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Document Management

Give your employees access to the documents they should be able to see while secure in the knowledge that the documents you need will be at your fingertips at any time.

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Attendance Tracking

User-friendly entry forms prevent mistakes, while smart background operations reliably calculate correct aggregate working hours. Fully customizable.

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Absence Management

Do away with Excel & Co. for recording and managing annual leave, sick leave and other types of absences.

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Performance

Store your employees’ individual target agreements in Personio and implement standardized processes across departmental boundaries.

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Feedback

Personio facilitates transparent, streamlined processes to ensure standardized performance appraisals.

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