When employees first start at a company, there are two things that count: making them feel welcome and allowing them to get productive quickly. This requires a number of matters to be considered, from workstations through to coordination with team mates. A structured process with an onboarding tool minimizes effort and integrates new employees from day one.
Have New Employees Hit the Ground Running
Let Templates Do the Work for You
Customize onboarding processes for individual departments and positions. Define tasks for each position and create relevant templates only once. Then reuse templates again and again to automate the allocation of tasks to colleagues.
A Perfect Start with Automated Emails
A formal welcome signals appreciation to new employees. Send automated emails on behalf of the managing director to your entire staff to welcome each new employee.
Leave a Good Impression with Employees as They Leave You
Planning an exit interview, terminating system access and ensuring that laptops and keys are returned – there is plenty to do when employees leave a company. A well-structured offboarding process defined by you according to your needs enhances your professional presence and helps prevent negative feedback.
Structured Onboarding Pays Off
There is always a risk of losing a newly hired employee, especially during their probation period: If neither colleagues nor supervisors make time for them, their PC doesn’t work or they are not invited to meetings, then they will soon lose the motivation that made them stand out in the interview.
Professional structures and a seamless process to integrate new team members can effectively reduce the risk of probation period resignations. This will pay off over the long term. If an employee resigns, you usually then have to replace them. This costs time and money, not to mention the work that doesn’t get done until a suitable applicant is found. Vacant positions also mean more work for your other employees.
New hires will bring with them an unbiased view of your business processes and can do a great deal to improve workflows. Personio is a comprehensive tool that includes integrated onboarding software. It can help you to act on this new momentum and translate it into productivity.
Motivate Employees and Increase Corporate Loyalty
You should attach great importance to welcoming new employees and quickly familiarizing them with their role. Give new hires the feeling of being in good hands with their new employer from the very beginning and, in doing so, help them to maintain the high motivation of their first few days at the company over the long term.
Of course, the onboarding of new employees should be understood as merely the first stage in a continuous and structured process of employee support and development. For example, regular employee appraisals should take place as a matter of course during the onboarding process and the probationary period so that your new employees remain at the company over the long term.
Who Is Responsible for Onboarding?
In general, the new hire’s direct supervisor is responsible for their successful onboarding. They should welcome the new employee and ensure that they are successfully integrated into the department and the company. The HR department should assist with any administrative issues and make sure that all departments and managers are following the same onboarding procedure.
Personio’s onboarding tool offers many convenient features to help ensure that your onboarding process runs smoothly: You can use Personio to compose a welcome letter to new hires and save it as a template. It is also very easy to create a template for the introduction of new hires and for other frequently used documents. And Personio can automatically send invitations to onboarding events or reminders of upcoming tasks for you.
How much Leeway do you Have to Improve your HR Management?
Personio supports you in all of your HR processes, from managing applicants or vacations to payroll accounting. Receive a free Test-Account or find out in our 20 minute Webdemo which processes you can optimize through the use of more efficient software.
All in one Place
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Applicant Tracking System
Keep an eye on all candidates, open positions and feedback from colleagues. Minimize your time-to-hire and make objective decisions.learn more
Personio helps small and mid-sized companies plan and implement their onboarding processes in a structured manner – all in the interest of seamless cooperation.learn more
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Forget about complicated Excel spreadsheets, manual calculations and stressful end-of-month pay runs and let Personio take care of all your payroll accounting at the click of a button.learn more
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Do away with Excel & Co. for recording and managing annual leave, sick leave and other types of absences.learn more
Store your employees’ individual target agreements in Personio and implement standardized processes across departmental boundaries.learn more
Personio facilitates transparent, streamlined processes to ensure standardized performance appraisals.learn more