Onboarding Software

Have New Employees Hit the Ground Running

When employees first start at a company, there are two things that count: making them feel welcome and allowing them to get productive quickly. This requires a number of matters to be considered, from workstations through to coordination with team mates. A structured process minimizes effort and integrates new employees from day one.

Coordination Made Easy

A Dream for Any New Employee
Your new colleagues will love the fact that everything is at their fingertips as they first come to work. They have the equipment they need, their technology works, and there is even a lunchtime meeting scheduled with their new team. How come? Easy – you have defined the process.

A Dream for Your Colleagues
Onboarding involves lots of tasks, which are usually handled by different colleagues and therefore need to be coordinated. This is easily done in Personio, where everybody can view their tasks centrally. Not only that, the system also sends timely, automated reminders if it looks like something might have been forgotten.

HR Manager and Employee work on laptop

Good for Business

Quickly up to Speed
HR work is not done once new employees have been successfully recruited – they also need to be enabled to perform quickly. A well-structured onboarding process provides new employees with all the information they need – tools, processes, relevant team members – so that they can get going.

Free up HR Capacities
Imagine a whole lot of new employees starting around the same day – and all of them asking HR for support. Say good-bye to this sort of scenario, because when employees enter their own master data and upload their own documents, HR can remain focused on value-adding tasks.

Less Risk with New Employees

And What If New Employees Resign?
On average, one in five employees resigns during the probation period. This not only drains resources expended on the initial and replacement recruitment as well as throughout the probation period; it can also damage the company’s image, if employees share poor feedback. Good onboarding processes help counteract this.

Answers Instead of Questions
New employees tend to have many questions but do not necessarily have the confidence to ask them, which may result in mistakes. This will not happen if everything is clearly documented and everybody has all the information they need at their fingertips.

Onboarding in progress

Let Templates Do the Work for You

Customize onboarding processes for individual departments and positions. Define tasks for each position and create relevant templates only once. Then reuse templates again and again to automate the allocation of tasks to colleagues.

A Perfect Start with Automated Emails

A formal welcome signals appreciation to new employees. Send automated emails on behalf of the managing director to your entire staff to welcome each new employee.

Offboarding Screenshot EN

Leave a Good Impression with Employees as They Leave You

Planning an exit interview, terminating system access and ensuring that laptops and keys are returned – there is plenty to do when employees leave a company. A well-structured offboarding process defined by you according to your needs enhances your professional presence and helps prevent negative feedback.

Why Is Onboarding So Important?

Hiring and training new employees is expensive. The cost of searching for a new employee, including the internal costs, quickly amounts to 30 – 40% of the yearly salary of the position you wish to fill. Once a fitting applicant is found, it is in the interest of every organization to train and familiarize him or her quickly and to help the new employee feel good in their new work from the beginning.

An employee who feels alone and out of place, because other colleagues and supervisors do not take time for him, his PC does not work, or he is not invited to meetings, quickly loses the motivation that made him stick out in his interview to begin with. Every resignation during the probation period that is not due to irreconcilable technical or personal differences should be avoided. Such resignations cost not only money and time for the renewed personnel search, but also leave behind the unfinished work that the new employee was hired to accomplish in the first place.

In light of the growing shortage of skilled employees, making sure the hiring and training process for new employees goes well from the beginning will help foster an image of being a good employer (both internally and externally).

Who Is Responsible for Onboarding? HR or Management?

The direct supervisor is basically the one responsible for a successful onboarding. The HR department is there to provide support and ensure that the onboarding process follows the same framework with all management and is considered as essential for a successful hiring/training of new employees.

The HR department can also provide operational support with overarching themes, like, for example, coordinating trainings that are necessary inter-departmentally. However, management retains responsibility for successful onboarding.

How much Leeway do you Have to Improve your HR Management?

Personio supports you in all of your HR processes, from managing applicants or vacations to payroll accounting. Receive a free Test-Account or find out in our 20 minute Webdemo which processes you can optimize through the use of more efficient software.

Recruit, Manage & Develop

All in one Place

Applicant Sourcing

Create job ads with only a few clicks and publish them on the integrated career webpage as well as on over a hundred job portals.

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Applicant Tracking System

Keep an eye on all candidates, open positions and feedback from colleagues. Minimize your time-to-hire and make objective decisions.

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Personio helps small and mid-sized companies plan and implement their onboarding processes in a structured manner – all in the interest of seamless cooperation.

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Digital Employee File

With digital employee files, HR Managers can pull up all relevant information at the click of a button at any time.

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Forget about complicated Excel spreadsheets, manual calculations and stressful end-of-month pay runs and let Personio take care of all your payroll accounting at the click of a button.

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Document Management

Give your employees access to the documents they should be able to see while secure in the knowledge that the documents you need will be at your fingertips at any time.

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Attendance Tracking

User-friendly entry forms prevent mistakes, while smart background operations reliably calculate correct aggregate working hours. Fully customizable.

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Absence Management

Do away with Excel & Co. for recording and managing annual leave, sick leave and other types of absences.

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Store your employees’ individual target agreements in Personio and implement standardized processes across departmental boundaries.

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Personio facilitates transparent, streamlined processes to ensure standardized performance appraisals.

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