Having the right documents in place is a key element when it comes to your overall HR processes. Thankfully, Personio offers an easy way to streamline your HR templates so that you’re delivering the same level of detail, and experience, to every employee.
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for documents like references. Personio will then automatically
use information from their digital personnel file to automate the process.
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What HR Templates Do You Need Most?
But, what does it take to get a proper handle on using these templates? Here are some of the most-asked questions when it comes to using them correctly…
What Is An HR Template?
An HR template can encompass a whole world of options. This could be a document like an employment contract, a policy (like working remotely), or an onboarding checklist to guarantee a pleasant employee experience.
The fact is that every template has a wide variety of uses, but one of the main benefits is both streamlining the process and ensuring consistency across recipients. When you have a template, your workflows become easier to execute, and your employees are more satisfied, as a result.
What Are Some Popular HR Templates?
Here are some of the most popular options:
- An onboarding checklist
- Job rejection letters
- Employee introduction emails
- Interview request letters or emails
- Relevant policy documents
- Employment contracts of all kinds
As you can tell, each of these is incredibly unique. And, within each of them, they all have their own nuances and differences from case to case. Using Personio, you can craft placeholders for your templates which pull employee data automatically, too.
Who Are These Templates For?
For anyone who can benefit from them! You can use a relevant template for a potential employee, a current employee, a freelancer or contractor, or managers or leadership. An HR template, when done right, should be able to satisfy a wide variety of stakeholders.
Can An HR Template Speed Up Your Work?
Templates afford you the opportunity to streamline and speed up almost all of your core HR processes. That’s because your work becomes partially-automated for you, wherein all you have to do is make sure the right information is in the right places.
Let’s work with an example, though: Let’s say a recruiter has found the perfect candidate for a whole. Using an HR template, they can reach out to them, schedule a time to chat, follow up with them, and all it takes is a few clicks of a button and they’re done.
Ultimately, it affords your entire HR department the time they need to focus on more strategic matters, rather than spending their time writing emails or contracts.