Absences

Consistently Correct Leave Records

It takes three to manage leave correctly: the employee, their line manager and the HR department. Ensure that nobody spends more time than absolutely necessary on leave or home office applications, or is frustrated by mistakes. Things can be so straightforward!

Trust Based on Transparency

Greater Trust in the HR Department
Employees can see at any time how much leave they have already taken and how many more days’ leave they still have. No need to query HR about it.

Data Protection Guaranteed
By defining specific access rights, you not only make sure that you always know who has access to what information; you also implement the transparency required under data protection laws.

Applications for Leave in a Breeze

A Clear Picture without Manual Data Entry
Ensure that both managers and employees are able to submit, process and approve applications with only a few clicks. All that is left for you to do in HR is to review.

Support Executives in Achieving Their Targets
Heads of departments shouldn’t need to spend 5 minutes on each and every application for leave, but they should have a clear overview of their teams and be able to plan capacities at any time.

Your Employees Will Be Delighted
Mistyped numbers, lost paperwork or wrong formulas – incorrect leave calculations are hugely annoying. Save your employees the trouble by working with unambiguous data and straightforward processes.

No More Chasing or Forgetting of Medical Certificates

Employees use the Employee Self Service to record their sick days and upload their medical certificates themselves. You decide when medical certificates are required, and Personio then automatically sends employees reminders, if necessary.

Calendar of vacation records

Always up to Date

Use iCAL to export your Personio calendar to external calendars. such as your company calendar and easily keep track of all relevant absences.

Satisfied Employees and Easy Holiday Planning

How annoying is it for employees if they have planned a holiday, but then don’t get it approved because another colleague is already on leave at the same time? If only they’d known earlier… With Personio, employees have access to a centralized team calendar, with sensitive data such as reasons for leave anonymized. Full steam ahead for quick, frustration-free holiday planning!

Absence_Approval Screenshot EN

Absence Management with Personio

Personio, our comprehensive HR operating system (incl. leave planner), quickly provides you with an overview of your employees’ absences. Thanks to the clearly laid-out calendar that is part of the leave planner, you will see at first glance who is in the office or home office and who is absent. You can integrate the Personio calendar into your normal calendar via iCal.

Employees Record Their Absences Themselves

Personio makes absence management for you and your employees easier. Your employees enter their desired vacation days and absences themselves into the HR software. This can be done from the computer or conveniently via smartphone. When a new entry is made, you as the HR manager will be notified immediately. Supervisors receive the information, too, and can react if necessary.

Easy Workforce Planning

In the calendar view of our leave planner, employees can see when colleagues are absent – whether they are working from their home office, are on vacation, or sick – and can better plan their vacation accordingly. If several people want to take time off within the same time period, the holiday planner helps with the coordination. Especially in departments such as customer service, it is particularly important that there is sufficient staff available at all times. Managing this with post-it notes or even by just relying on one’s memory can quickly lead to trouble.

Receiving Sick Leave Notifications On Time

Our intelligent leave planner even reminds your employees to submit their medical certificates. These can simply be uploaded and are thus available to be viewed by both the HR department and the supervisor. Employees who forget to submit their certificate will see an open to-do on their dashboard. So, using a leave management software, HR managers should no longer have to chase after medical certificates; this will make your absence management easier.

Individual Absence Management Configuration

Personio offers multiple options to configure your settings –the leave management software adapts to your needs, and not the other way around. For example, you can define in settings how the approval process is supposed to run, and who should be notified. The absence types, too, can be based on the particular circumstances of your company. In addition to vacation and sick days, you can use the absence management software to manage business travel, training and/or home office days.

How much Leeway do you Have to Improve your HR Management?

Personio supports you in all of your HR processes, from managing applicants or vacations to payroll accounting. Receive a free Test-Account or find out in our 20 minute Webdemo which processes you can optimize through the use of more efficient software.

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Document Management

Give your employees access to the documents they should be able to see while secure in the knowledge that the documents you need will be at your fingertips at any time.

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Attendance Tracking

User-friendly entry forms prevent mistakes, while smart background operations reliably calculate correct aggregate working hours. Fully customizable.

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Absence Management

Do away with Excel & Co. for recording and managing annual leave, sick leave and other types of absences.

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Performance

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Feedback

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