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How Can Recruitment Software like Personio Help You Recruit
Better Candidates, Faster?
The candidates are out there. You know they are. But how do you find them?
Applicant sourcing can be enormously frustrating for employers who desperately need the skills of qualified, experienced candidates to fit their requirements. Finding the right candidates is not easy, even in times where there are more candidates available than jobs. It is even harder when the unemployment rate is so low and candidates have their pick of jobs. So how do you find, attract and recruit better candidates when everyone is competing for them?
If only there were a perfect solution – a way of managing all the applications, CVs and steps in the process for the job… Fortunately, there is a solution. The answer lies in using intelligent recruitment software like Personio to make the recruitment process less painful: from the moment the business decides to post a job description to the moment that the candidate is actually in the office and their data is safely in your person management system.
What is Recruitment Software?
Recruitment software is software that helps companies find, attract and hire the right candidates. Recruitment software can help recruiters create job ads, provide an easy application process for candidates and can even help recruiters analyze which recruiting channels are the most successful for them.
A More Efficient Recruitment Process
With Personio you can say goodbye to spreadsheets, get clarity at all stages of the process internally (with appropriate access for hiring managers and relevant, authorized employees) and create job adverts easily, as well as making the application process simpler (which means greater clarity for candidates). Personio also provides you with templated letters, the ability to transfer data between systems, and you can even analyze the success of your recruitment channels!
Faster Recruiting Means Faster Hiring Results
How Do You Attract More Candidates?
The first step to attracting the right candidate is getting the job description right – and then making sure that the job adverts are put in front of them in the right places: where they are mostly like to see the relevant adverts.
Creating Great Job Ads
Hiring the right person begins with creating the right job ad. Since Personio can restrict who sees candidate and job-related information, and all the information is in one place, it is possible to create job ads more quickly, easily, centrally and collaboratively. No more emailing documents and edits back and forth! All relevant stakeholders have access to the job and can edit information directly in Personio. The advertisements can then be published in a way that matches with your company branding, and since no IT involvement is required it is a whole lot faster to get job descriptions ‘out there’ on the web to multiple channels and on your own website.
Publishing Job Ads with the Click of a Button…
With Personio it is possible to publish adverts to any (or all) of the most popular recruitment platforms simply by clicking a button. We call it ‘multiposting’ and it makes life so much easier! You can design your own careers page or publish the advert straight onto your website via an interface, just as easily. Of course, the content is mobile-ready and our processes are GDPR-compliant.
Making it Easy for Candidates to Apply: Simple Application Process
Between 40% and 60% of job seekers are now using their mobiles to search for jobs. Some sources say that almost half of them are applying for the jobs they find via their mobiles too, so it is really important to have a simple application process. Helping applicants apply with the click of a button doesn’t just give them a good impression, it also helps HR get more candidates. But once a candidate applies – how do you keep them engaged?
Keeping Track of Candidates and Responding to Them
According to Careerbuilder, “82% of workers expect to hear back from a company when they apply for a job regardless of whether the employer is interested”. Fortunately, Personio makes it easy for recruiters to respond to applicants. Once an applicant submits their application, Personio can ensure they receive an automated email (which can be edited by HR or Recruitment) confirming their application has been received. Using the same platform, recruiters can ask about their salary expectations and see which expectations are a good fit.
Once applications have been received, job ads are accessible to every relevant stakeholder from one platform, so there is no need to rely on HR or Recruitment to constantly email internal stakeholders to keep them updated about next steps, forward CVs or share the original job descriptions or other relevant information. It is all in one system for stakeholders to access easily.
Critically, since Personio is GDPR compliant, only people with relevant access rights can edit job ads and see candidate data. To meet the same requirements, the data of all rejected applicants is automatically deleted after the prescribed period.
Less Money Spent, and Greater Recruiting Success
How do you know which publishing platforms are working for you?
Even though recruitment platforms may provide statistics about how many candidates have viewed or applied for your jobs – comparing these is no easy task. Fortunately, Personio automatically tags all applications with the channel that candidates applied through – giving you valuable information about which platforms are attracting the right candidates for you and helping you make more cost-effective decisions about where to advertise in future.
Want to Know the Cost per Hire?
The power of data available in Personio goes beyond just selecting the right advertising locations: You can also get a clear and consistent overview of the numbers of candidates at each stage of the process, and use the data in the system to based decisions on more than just gut feel. Personio actually helps organisations make data-driven decisions and avoid bias. It also provides a huge amount of information that would normally take recruiters valuable hours to pull together: at the click of a button.
Once You’ve Found People – How Do You Make the Process Quicker?
Many candidates get frustrated with the length of time it takes to go through the recruitment process. For example, 47% of respondents in a Glassdoor survey said that untimely responses was one of their top frustrations during the interview process. So, it is great that Personio can help provide structure during your recruitment processes. We help you create department-specific processes so you can spot how many candidates are at which stage of the process and even send templated responses to candidates easily and quickly when they reach (or fall out) of a certain stage. This also helps relevant team members recruiting for the role make decisions more quickly.
Okay – You’ve Found the Candidate – but Their Data’s in the Wrong System!
Don’t worry: since Personio recruitment software is more than just a candidate application platform you can seamlessly transfer data from the recruitment platform to a digital employee file once a candidate accepts an offer. You don’t even need to drag and drop data: simply click one button and the onboarding process can be initiated right away!
Who Should Use Personio?
Whether you have 10 or 1,000 employees we provide different packages for companies who struggle to stay on top of open positions and job ads. Our recruitment software also helps companies whose recruiting workflows are not as efficient as they could be, or who want to take their recruiting to the next level.