Ensure A Seamless
Flow of Information
Keep Confidential Matters
Focus on the
Don’t Miss Out: People Workflow Automation
People Workflow Automation unlocks your company’s productive potential, by turning manual processes into automated workflows that connect tools, align stakeholders, and accelerate business like never before.
Your Personal Web Demo
Want to know if Personio can help your teams? Our experts will guide you through the platform in a free demo, tailored to your exact business needs.
- Introduction to all product features
- Focus on the elements you’re interested in
- Answers to any questions you have
Book Your Free Demo
Understanding User Access Rights
The purpose of user access rights is to ensure that your most important data, data pertaining to your workforce, is always secure. Moreover, it’s about making sure that user access is relevant for every person, and that your employees — and leaders — only see what they need to see.
So, here is everything that you need to know about establishing user access rights, by implementing an effective HR software.
What Are User Access Rights?
The concept of access rights is not limited to the world of HR. We can understand it as a general technological term, often within the software, wherein you control what an individual has permission to see, do, and action as part of their role.
This might include:
- Being able to change or edit personal data
- Making, viewing, reviewing, or approving requests
- Access to important data, like salaries, across an organization
In short, these ensure that your most important information is seen only by relevant parties. So, not only do they have access to it, but that others do not have unnecessary access to crucial data.
Why Do User Access Rights Matter?
The point of access rights is not simply to restrict certain kinds of information from being seen. While that is a feature, it is a rather restrictive look at the feature, in general. Instead, we need to think of access rights and how they can optimize the ‘flow’ of information within a company.
Think about it like this: When you deem employees with the correct rights, they have all the information they need. Instead of coming to you for that information, they can easily reference it, or even make changes to it, on their own terms.
Ultimately, this means easier access to data within your system, while still remaining secure and eliminating the risk of potentially leaking sensitive information.
How Do Access Rights Ensure Confidentiality?
A large element of this has to do with compliance when it comes to data security. After all, and especially in HR, you are trusted with an employee’s most important and crucial data. Therefore, proper access rights ensure confidential matters remain that way.
What Access Rights Should Average Employees Have?
When it comes to user access rights for your average employee, they should only see what they need to see. This not only ensures that all information remains confidential but so that employees can have an easier time navigating their way through your system.
Should You Have Levels of Access?
Starting off with levels of access control can be an effective way of ensuring that you have a benchmarked method of controlling access for relevant stakeholders. That could include having levels pertaining to:
- Regular employees
- Team leads
- HR team members
While this one-size-fits-all approach may not work in various contexts, with regards to various teams, it can help ensure that you have a place to start when it comes to seniority.