In the Fast Lane With Clever HR

In order to succeed, sustainable growth and standard processes for cross-company collaboration had to be established. Instead of maintaining and archiving Excel files in different storage folders, the six locations needed to work together in a central, fully-networked solution.

At the same time, the staff wanted to reduce their administrative workload. The basis for this was secure role and rights management and the ability to clearly assign tasks and responsibilities. However, because the personnel structure of CleverShuttle has many special features, this was not enough. “We knew that a one-size-fits-all solution would not work for us,” says Viktoria. “Fortunately Personio was very cooperative and gave us the opportunity to help shape the functions that were important for us.”

Since standardising HR management with Personio, the HR team at CleverShuttle has switched to life in the fast lane. The coordination of the individual locations has become much easier, documents such as driver’s licenses are uploaded to a central employee file. Instead of sending contracts for review by three departments, it all happens in one click.

“In the past, onboarding and offboarding cost us a lot of time. With the templates we use now, we are much more efficient,” says Viktoria. The extended reporting also paid off. “In every city in which we operate, we need a permit and have to show the authorities with figures that we are complying with the necessary requirements. So it helps if we can put together personnel evaluations simply and flexibly.”

Endless administration no longer slows down the HR team at CleverShuttle. “Because most administrative HR processes now run automatically, we even have time for our heart’s desires,” explains Lara. To promote and develop employees, the HR team offers training programs and coaching. “But employer branding is also a topic that we want to actively address.”

What’s something that the HR team can no longer live without? The answer comes without any hesitation: “We especially appreciate the template function for emails, contracts, onboarding tasks, and the possibility of mass uploads. We process 50 change contracts per month alone and save the most time with these digital everyday helpers.”