Consider This Before Choosing Your Recruitment Software

Illustration Recruiting Job Posting

What goes into picking the perfect recruitment software? Sourcing and assessing candidates for a role can be a lot of work for your HR team. Thankfully, there are many different tools and software solutions available that can make that process easier and more efficient. 

In this article, we put together some tips, tricks and best practices that should go into your thinking before landing on a recruitment software. We hope it helps!

Key facts: 

  • Recruitment software can help make recruitment easier for HR teams and hiring managers by simplifying and standardising the process. 

  • Using an effective recruitment software can also improve candidate experience, making it more likely that candidates will accept your offer. 

  • Some recruitment software (like Personio) comes with a whole host of other features that can help you to streamline the entire employee lifecycle.

Take the stress out of recruiting top talent with Personio today.

What Is Recruitment Software? 

Recruitment software is a digitised system of recruitment to help hiring teams efficiently source, screen, engage and hire job candidates. The best recruitment software should effectively identify candidates and convince them to come aboard. 

Many of the more modern recruitment software solutions also include or integrate with tools that help with other HR tasks, like processing payroll or tracking absences. In that sense, we can view recruitment systems as part of an all-in-one holistic HR software landscape.  

Which Functions Should Great Recruitment Software Include? 

There are many different types of recruitment software on the market, and all of them come with different features and functionalities. 

The one you choose will depend on your specific hiring needs, as well as your budget. Here are some of the functions that you might want to look for in a recruitment software: 

  • Candidate sourcing: The first stage in the recruitment process is sourcing suitable candidates for the role you need to fill. You can use recruitment software to create job adverts and then promote them on the appropriate job boards to ensure they’re seen by potential candidates. This is usually much more efficient than posting on each job board manually. For example, Personio lets you post your ads to more than 600 job boards in just a few clicks. 

  • Candidate engagement: Recruitment software can also make the recruitment process easier for candidates by facilitating better communication with the hiring company. With some software, you can even automate some of this communication. This ensures candidates are kept informed throughout the process without adding extra work for your HR team. 

  • Screening and selection: Recruitment software can also help to streamline the process of screening and selecting candidates. With Personio, for example, you can access a list of all candidates and their relevant information in a simple dashboard view. Then, you can easily eliminate unsuitable candidates and highlight particularly promising ones. You can also use recruitment software like Personio to schedule interviews and assessments and to gather feedback from hiring managers and interviewers in one place. 

  • Hiring and onboarding: Some types of recruitment software can even assist you in hiring and onboarding a candidate once you’ve selected the best person for the job. For example, with Personio, you can digitally send contracts and other documents to your chosen candidate from right within the platform. Once they start work, you can use the same software to facilitate the onboarding process and get them up to speed as quickly as possible. 

Best Practice: Recruitment Software & Onboarding 

Our advice is to only consider a recruitment software that can adequately help onboard new employees after they have signed their offer. The onboarding process is just as crucial as the recruitment process, as it helps set an employee up for success You can learn more about onboarding with Personio, for instance, by clicking here

How Does Recruitment Software Work? 

An elite recruitment software will work in the following ways: 

  • It will track each candidate as they move through the screening and interview process. Hiring managers and HR teams can keep track of the whole process by viewing an overview of all candidates.

  • It will allow hiring managers to create job ads directly within their platform, and then automatically publish them to various different job boards.

  • Once you begin to receive applications, you can use the software to schedule interviews and assessments. Interviewers can add their feedback into the software, and hiring managers can use that feedback to guide their hiring decisions.

  • You should also be able to communicate with candidates and keep them informed about the next stages in the selection process.

Depending on the hiring software you choose to use, you may even be able to automate parts of this process. For example, some allow you to send automated email rejections to candidates you’ve marked as unsuccessful. 

Finally, some recruitment software allows you to send out job offers and documentation to candidates once you’ve chosen the best person for the job. 

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Speed up your entire recruiting and hiring process with Personio. See how it works below.

Why Should HR Use Recruitment Software? 

Here are three key benefits of using recruitment software to source, assess and hire new employees: 

1. Standardising Recruitment While Ensuring Compliance

Using recruitment software helps to standardise the entire hiring process. This helps to make things more efficient by providing a clear roadmap for hiring managers to follow. It can also help deliver a more consistent and equitable hiring experience for candidates. 

2. Improving Candidate Experience and Employer Brand 

Long delays, inefficient processes and poor communication can all have a big impact on candidate experience. In fact, Criteria’s 2022 Candidate Experience Report found that 32% of job candidates had abandoned a recruitment process because it was taking too long — and 53% had dropped out because of poor communication from the hiring company. 

Avoid both by focusing on effective communication with candidates. When a candidate has a good experience, they’re also more likely to recommend it to their friends, family and peers — even if they’re not successful in getting the job. 

3. Making Hiring More Efficient and Landing Top Talent

Recruitment involves a lot of different tasks, and usually at least a few different people — which can get confusing. Using recruitment software, each stakeholder can see key information about the candidates, including where they are in the recruitment process.

By making things more efficient, it can also give you an edge over your competitors when it comes to landing top talent. After all, the best candidates are often interviewing for several roles at the same time, and you have a better chance of them choosing your organisation if you can get them to the offer stage first. 

Frequently Asked Questions About Recruitment Software

Here are the answers to some commonly asked questions about recruitment software.  

What Is Recruitment Software? 

Recruitment software is any software that helps HR teams and recruiters to source and recruit candidates for an open position. It can help organisations to make their recruitment processes more efficient, more inclusive and more positive from the candidate’s perspective.

What Functions Should You Look For In a Recruitment Software? 

Here are a few of the most important functions that you might want to look for when you’re shopping for recruitment software: 

  • Job ads and one-click posting 

  • Automatic interview scheduling 

  • Tools for communication with candidates 

  • Data analytics and reporting 

  • Automation capabilities 

  • Integrations with other software you use

  • User-friendly interface

Should HR Use Recruitment Software? 

While it’s possible for HR teams to manage the recruitment process manually in small organisations, this can quickly become unmanageable as an organisation grows. And even small companies can benefit from using recruitment software. HR teams should use recruitment software if they want to make their recruitment processes more efficient and improve the candidate experience.

Streamline Your Recruitment Process With Personio 

Personio’s recruitment software can help you to create tailored career pages, set up new positions and publish them to over 600 online job boards in just a few clicks. Not only that, you can use Personio to track the channels that are performing best for you, so that you can allocate your recruitment budget more effectively and significantly reduce your cost-per-hire (CPH). 

You’ll be able to view candidates in a convenient dashboard and assign recruitment tasks to the relevant people to move the process forward. You can then use Personio to schedule interviews and gather feedback about each candidate. Plus, when you’re ready to move forward with a candidate, you can send them a legally binding e-sign contract, right within Personio. 

The best part? Personio is not just for recruitment. It’s an all-in-one HRIS system designed to simplify, streamline and automate the repetitive tasks that are currently cluttering up your HR team’s desks. That means your whole operation, from recruitment to payroll to training and development, all live within one easy-to-access, intuitive system. 

Want to learn more? Book a free demo to see Personio in action.

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