HR Roles and Responsibilities: Your Complete Guide

An HR department is responsible for people management. As an HR professional, you’re responsible for overseeing the employee life cycle, including the hiring process, training and development, disciplinary actions and offboarding. 

Human resources professionals have many important responsibilities to attend to day to day, some of which are obvious and others are less stated…

The HR department is usually in charge of creating and enacting the company’s recruitment policy. More specifically, they oversee the process that fills empty positions with qualified candidates who fit into the company culture. 

The process of finding top talent involves posting clear and accurate job descriptions, screening those in the candidate pool and interviewing those who make it through the screening process. 

Overseeing the recruitment process helps your company create a strong, effective workforce. 

Related to the recruitment process is the hiring process, where human resources professionals evaluate candidates to find top talent. 

Generally, they are the ones who set the prerequisites that someone needs to meet to be considered for the role. 

HR looks at everything from their level of education to the relevance of their skills to how well their personality would fit into the company culture.  

If a code of conduct is broken, HR steps in to see through any consequences for these actions.  

Usually, they follow a set disciplinary process: first issuing a verbal warning to try and correct the behaviour, then a written warning and then a suspension or termination if warranted.

The HR department continually updates workforce policies to ensure they’re in line with changing procedures, trends in the workplace and changes to the law. 

Since HR is on the pulse of these changes, they can identify what needs to be updated and then disseminate the policy so employees know about it. 

Travel policy, employee dress code and work-from-home policies are among several examples of the types of policy updates HR works on.

As the department responsible for payroll administration, HR manages all aspects of getting paid, from managing paperwork to issuing checks. 

Paying your workforce can get particularly complicated when factoring in potential bonuses or reimbursements. 

However, software is available that takes care of a large portion of the typical accounting process and gives your HR team more time to focus on other responsibilities. 

One of the most important responsibilities of the HR team is keeping track of employee documentation. 

That paperwork often contains important personal information related to pay schemes, health insurance, benefits enrollment and more. This information may be required to keep on file for a certain period. 

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Human Resources is responsible for routinely analysing company benefits. This analysis includes looking for the right benefits providers, assessing which benefits are used and which need tuning, getting employee feedback on their satisfaction with benefits and reviewing new benefits to include that keep the company competitive.

An engaged employee with a path to advancement is a happy employee. HR is often tasked with looking out for and planning advancement opportunities, training and other ways to invest in the company workforce. 

A solid onboarding programme ensures new hires can start on the right foot when they walk through the door. Generally, HR representatives set up that process to track the new employee’s paperwork, give them copies of relevant company policies and get them all equipment and access they need, such as a company laptop or a keycard. 

Additionally, they’ll provide new hires with resources to help them learn their position quickly. 

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Just as they’re responsible for onboarding new employees, the HR department also takes care of employees who are leaving an organisation. 

The typical steps include collecting company equipment, deactivating employee passwords and temporarily transferring the departing employee’s responsibilities to colleagues. Another important step is to conduct an exit interview to get the employee’s feedback and figure out why they’re leaving. 

They will also unenroll the employee from any benefits and check that all local laws are adhered to while offboarding.

Since the HR department is so attuned to the workforce, they’re in the optimal position to effect and maintain workplace culture. 

They can hire people who best fit company values  and continue to encourage work culture development among staff. Additionally, they’re often instrumental in deciding what that culture will be and can help adjust it over time as employee values shift. 

Usually, HR representatives will foster a comprehensive system of collaboration and feedback between managers and employees to move the company in a positive direction. 

Hearing and settling employee disputes is critical for maintaining a cooperative work environment. The HR department can step in and serve to settle disputes and help employees work through complicated issues. 

This step-by-step process sees a representative attempt to de-escalate the situation, hear both sides and eventually seek a compromise. 

The company risks losing good employees or damaging employee morale without a method for resolving these issues, making this one of the more underrated roles HR serves.

Most important company updates come through the HR department, and they’re responsible for spreading relevant information to employees. 

This transparency shows employees that HR is here to support them in their everyday role and as they pursue professional advancement in the workplace. Policy changes, new benefits and training programme announcements are only a few examples of the information HR distributes to the workforce. 

How new information is shared is HR’s responsibility, too: They may opt to post something in the break room, send an email or hold a lunch hour to discuss new policies.

While each HR department is tailored to the needs of a company, many of the main functions of an HR department are universal. Some of these functions include:

• Talent Management. This involves the recruitment and development of candidates that fit into the company culture and are unlikely to leave.

• Strategic Planning. This involves human resources management’s advanced planning to minimise risks and maximise opportunities for the business.

• Compensation and Benefits. This involves running pay schemes and benefits programmes for all employees.

• HR Compliance. This important responsibility ensures company policies comply with labour laws and stay up to date as they change.

• Training and Development. This supports employees by filling skill gaps, giving them professional goals to reach for and providing training programmes and other resources to utilise.

• Employee and Labour Relations. This function serves as a way to mediate fair solutions to employee disputes to maintain as collaborative a workforce as possible.

• Workplace Safety.  This verifies that the workplace follows all applicable health and safety regulations. 

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The 7 main functions of the HR department are:

1. Hiring the best talent

2. Minimising risks and maximising return regarding people management

3. Ensuring that employees are compensated fairly and on time

4. Creating and revising company policies to comply with the law

5. Training employees so they can grow as professionals

6. Making sure the workplace is safe for employees

7. Following workplace trends and implementing new programmes as needed

Managing people is the most important role of HR, ensuring that employee concerns are addressed and keeping them satisfied with the workplace. 

HR supports employees by confirming they’re paid fairly, giving them opportunities for professional growth, settling their disputes and more. 

There are many aspects that influence a company’s long-term success, but it’s safe to say that the most important one is its employees. Help your HR team take tasks off your plate, so they can gain back time to focus on your people.

Speak with an HR expert today to find out how Personio can help. Our all-in-one HR software solution can upgrade your people operations, so you can focus on the roles and responsibilities that really drive impact for your organisation.