HR software integrations: A guide for UK businesses

HR software integrations allow data to flow securely between apps, reducing the amount of data entry and potential for human error. Data syncs automatically, so your records are kept up to date — if you make a change in one app, it’s reflected in your Human Resources Information System (HRIS) too.

HR teams typically use integrations to streamline processes and move data between tools quickly. Here are some popular use cases:

• Send payroll information from the HRIS to a payroll provider

• Sync updates to employee records in the HRIS with benefits tool

• Update the HRIS when an employee completes a training course in the learning management system (LMS)

• Send an automatic message to a specific Slack channel when a HR request is submitted

• Assign secure access to apps based on a user’s role within the HRIS

• Sync schedules and working hours between a time tracking app and the HRIS

Most HRIS providers have a library of integrations that reflects their priorities and the countries they serve. For example, Personio’s integrations marketplace is focused on the needs of medium-to-large businesses in the UK and Europe.

HR software integrations save time, reduce manual admin, and improve accuracy. The combination of a secure HRIS and integrations with other tools also supports data security and compliance.

HR teams use software integrations to:

• Create a single source of truth: Pull data from several systems into your HRIS so you have a clear view of all your HR data and workflows.

• Reduce manual data entry: Eliminate the need to manually add or update records more than once.

• Improve data accuracy: Reduce the opportunity for human error and issues like duplicate, incomplete, or inconsistent records between systems. 

• Streamline data flow between apps: Sync data automatically so you don’t need to rely on asking someone to upload data or run a report.

• Get more use from the tools you already use: Expand the functionality of your HRIS with integrations, and make the data within your standalone apps more valuable.

• Create a better employee experience: Reduce the steps required to complete a task and ask employees to make changes once, instead of multiple times.

• Improve transparency and accountability: Set up workflows that automatically send updates to your team collaboration tool to support transparency efforts.

• Support growth without increasing HR headcount: Navigate complexities and add new technology without hiring new HR team members to manage extra tools.

• Discover new tools: Find better ways to manage operations, use AI, improve security, improve onboarding, analyse data, and more.

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The best integrations are the ones that introduce immediate benefits and solve common pain points in your organisation. For some HR teams that’s data sync with payroll software, for others it’s updating training records. 

Explore some of the top integrations available in Personio now.

Payroll integrations mean that HR teams can take advantage of Personio’s payroll preparation feature to produce accurate records, then send that information straight to your payroll software. 

In the UK, Personio integrates with:

• Sage 50 Payroll

• Xero

• Payfit

• Remote Global Payroll

• PwC Global Payroll

Personio also has payroll integrations for tools popular in other countries, which is ideal if you operate across Europe and want to handle payroll natively in each location. Examples include ADP AdvancedPay (PAISY) (Germany), AFAS (The Netherlands), and a3innuva Nómina (Spain).

Personio users have access to built-in time tracking software, but other HRIS platforms don’t always include this as standard. Time tracking software syncs data with the HRIS to display schedules and track time worked, ready for payroll and compliance reports. 

Personio users can enhance existing time management features with:

• Planday

• Papershift

• Shiftbase

There are also a variety of time management integrations for other European countries to support multi-location organisations.

HR teams can upgrade to add recruiting to Personio to bring hiring and an applicant tracking system (ATS) into one system. If you’re already in-contract with another provider, you can still benefit from a single source of truth by using an ATS integration.

Integrations include: 

• Ashby

• Greenhouse

• Teamtailor

• Workable

Integrations with access and identity providers allow you to streamline account provisioning and application logins, so you can securely manage data and access at scale. 

Personio integrates with: 

• AccessOwl

• Atlassian Directory Sync

• Google SSO

• Google Workspace Directory Sync

• Microsoft Entra ID

• Vanta

• Okta

Connecting these tools to your HRIS simplifies the process by automatically syncing information on new hires, recent leavers, and role changes that are relevant to application access.

Compensation and employee benefits platforms cover everything from health insurance and discounts to improving pay equity across teams. Personio integrates with a range of compensation, perks, and benefits providers that cover the entire employee lifecycle.

Personio’s benefits integrations for the UK include:

• Figures

• Kota

• Perkbox

• Ravio

There’s also a range of benefits integrations available for other European countries, so you can tailor the compensation and rewards you offer to each location that you operate in.

Personio comes with an optional performance and development feature, which HR teams can use to introduce performance reviews, feedback, goals, and more. If you already use a performance management tool or want to expand capabilities, integrations are also available.

Personio integrates with:

• Culture Amp

• Lattice

• Leapsome

These specialist performance tools can add depth to the way you approach growth and support — ideal if you’re scaling fast or want to focus more on talent development or retention.

Personio’s integrations with team collaboration and productivity tools means you can streamline workflows between the two, for a better employee and candidate experience. These integrations make it easier to share interview links, send automatic updates in team chat apps, and more.

Integrations include: 

• GoToMeeting interviews

• Microsoft Teams

• Slack

• Zoom interviews

Personio also has integrations with tools which can reduce the time spent managing specific processes, including GAIA for legal support and pescheck for background screening.

Most organisations use a standalone learning management system (LMS) to upskill employees with mandatory and optional training. Personio integrates with various LMS and training platforms so you can sync completion rates, certificates, and training records directly with your HR system.

LMS integrations include:

• 360Learning

• eloomi

• HowNow

• Learn Amp

• Sana Learn

There’s also the option to integrate with specific platforms, like lawpilots for security and compliance training.

Personio’s travel and expense management integrations mean you can handle coordination, expenses, receipts, and spending cards for multi-location and multi-entity teams from the familiarity of your HRIS.

Integrations include: 

• Navan

• Pleo

• Ramp

• Spendesk

Get access to 200+ integrations in the Personio Marketplace – connect HR with payroll, benefits, and collaboration tools.

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Personio natively integrates with a wide range of tools that HR teams use daily, but it’s impossible to cover every app. For where there’s no existing integration in place, Personio users can connect to an integration platform to build their own workflows.

Examples include:

• Apideck

• Make

• Workato

• Zapier

These third-party tools allow you to create new connections and custom workflows to suit your unique needs, with expert and beginner-friendly options available.

Integrations exist to make it easier for organisations to move, share, or sync data between different tools, but that doesn’t mean you should automatically enable every possible connection straight away. 

Here’s what to agree on before you expand your HRIS with integrations:

• Minimum quality standards for data: Decide what’s required, how data should be entered, and how to prevent duplication or inconsistencies.

• Responsibility for mapping fields: Task someone with correctly mapping fields between systems, so data syncs and is displayed correctly.

• What the integration will be used for: Agree what the purpose of the integration is — especially if the tool itself is also new to you.

• Responsibility for ongoing maintenance: Decide who’ll handle ongoing quality issues, help requests, and speak to vendors’ technical teams when required.

• Ongoing training and support: Confirm whether there are any training needs or knowledge gaps, then put plans in place to support them.

• Who decides which integrations are added: Agree who has the final decision on whether an integration is added, e.g. the IT department.

Integrations are generally an improvement over manually updating records, but following a simple process or policy helps you to consistently make the right decision. 

Without integrations, you rely on the time, focus, and accuracy of individual team members. With integrations in place, technology handles all the manual admin work for you — so your team can spend their time on strategic HR work and supporting employees.

Use HR software integrations to build connections between your HRIS and the tools you use to take care of every stage of the employee lifecycle, from the moment you send a contract through to promoting an employee into a leadership role.

Personio has a long history of serving Europe and the UK, so the marketplace is filled with integrations that are relevant for where you operate and the work you do. If you’re looking for a HRIS designed for the needs of growing UK businesses, try Personio.

HR software integrations create connections between two or more tools, allowing for secure and accurate data flow between them — without someone having to manually transfer data or copy and paste between systems. Integrations save time, improve accuracy, safeguard sensitive data, and make workflows more consistent. 

Integrations are typically free to use, but you’ll need to have a current subscription or plan with the software tools involved. For example, for the Personio and Xero integration to work you’d need an active account with both platforms.

Start with the integrations that will make the biggest impact first — like a data sync with your payroll tool, time management software, or team chat app. Focus on the integrations that will remove manual work and save your HR team time, then use some of the recovered time to plan which integrations to introduce next.

Yes — payroll integrations are one of the most popular types for HR teams. Integrating your payroll software with your HRIS allows you to automatically update data across systems, so that you always have the most accurate records for running payroll. Some organisations choose a combined HR and payroll software system, but you can also achieve similar results by integrating your existing HRIS with your chosen payroll tool. 

If you already have an established HR tech stack, it’s essential that any new HR software you choose integrates with what you already use — unless you’re willing to switch tools or move all your operations to one platform. For HR teams that are starting fresh, look for an HRIS with a wide range of integrations so you have plenty of freedom over which other apps to build out your stack with.