EXPENSE MANAGEMENT
AI-powered expense management
Finance shouldn't chase receipts. Our AI handles validation, approvals and compliance automatically, saving up to 87% of your team's time.
AI-powered receipt capture Built-in policy & compliance checks Syncs to your existing systems
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Loved by Finance and HR
3,000+
7,000+
75%
40%
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Everything your finance team needs to eliminate expense admin
Circula doesn't just digitise expense forms. It eliminates them — with AI that automates validation, approvals, and compliance.
EXPENSE SUBMISSION
Let AI handle expense submission
Circula's AI extracts receipt data, predicts categories and cost centers, and cuts manual input by 92% — employees submit faster, finance gets clean, compliant data.
COMPLIANCE
Catch compliance risks before they reach finance
AI detects policy violations, receipt issues, and 3-month rule conflicts instantly — before expenses are submitted.
APPROVALS
Streamline approvals to match your workflows
Add project-based approvals, route expenses by amount or role, and create pre-approval steps before purchases happen. Automated flows reduce admin while you stay in control - no IT help required.
500+
customers use Circula and Personio side-by-side
INTEGRATIONS
Automate data transfer to your core systems
No more manual .csv fixes or SFTP workarounds. Circula syncs directly with your ERP, HR and accounting tools. AI checks data accuracy before transfer so it arrives ready to use.
MULTI-ENTITY
Scale across entities with full control
Localized settings, flexible configurations, and ongoing country rollouts — built-in compliance and clear trip views keep large teams aligned as you grow.
AUTOMATION
Your finance team's new
favourite tool.
Currency Conversion
Integrates directly with the ECB and applies VISA exchange rates to every credit card transaction.
Data Detection
Data fields are pre-populated for you - just confirm and you're done.
Expense Creation
Credit card transactions turn into expenses the moment they land, no manual entry needed.
Receipt Matching
New expenses are checked against your receipt storage for a match, no digging required.
Per Diem Calculation
Applies the right rate for each country automatically, no manual lookups needed.
Mileage Calculation
Mileage is calculated for any means of transport, so nothing needs to be worked out by hand.
SECURITY & COMPLIANCE
Systematically secure. Fully compliant. Circula meets European standards.
EU-hosted, audit-proof and GDPR-compliant, built to meet European data and tax law from day one.
Hosted in Germany
GoBD-certified
Automated per diems, worldwide
Audit-proof data storage
Flexible processes
Choose expense reimbursement or corporate cards, with approval flows that flex to your policy.
Automated integrations
No exports without a receipt — expenses transfer straight to any accounting or ERP system.
Built to make an impact.
Whichever seat you're in.
As a CFO
Automate a critical finance process with Circula and make faster, better, data-based decisions.
As an Accountant
Say goodbye to Excel and paperwork - and hello to expenses that manage themselves.
As a HR-Manager
Offer employee benefits without having to worry about payroll or compliance.
As a Tax Advisor
Simplify the daily operations of your firm and your clients with complete documentation, automation, and efficiency.
See Circula in action. Book a demo today.
Share a few details and one of our product experts will show you how Circula works for your business.
What you can expect:
A personalised product walkthrough
Setup resources and guides
Dedicated onboarding support
