Structuring an HR Department for Impact

Raisin has been using Personio’s HR management tool for over a year. Personio helped Raisin master the company’s rapid growth and the resulting greater demands in human resources and found sustainable solutions.

The company’s rapid growth meant a higher amount of work in applicant management and in the administration of employee data. The manual administration and approval of vacation requests took up a lot of time.

There was no compact, company-wide overview of absences, nor the ability to collect specific performance indicators for different departments. Furthermore, communication hurdles and manual processes in the modification of employee data resulted in unnecessary delays.

The efficiency of recruitment at Raisin was difficult to assess because the performance of individual channels could not be measured. Furthermore, without systematic processing, candidates were sometimes overlooked, and it was difficult to get an overview of all the applications for each position and phase. Reports had to be produced manually and data collected from various different sources.

A fast-growing company with untapped potential in the area of HR needs the competent support of an efficient system. After an introductory discussion at an HR trade fair things happened quickly. In an initial test phase, Personio convinced Raisin with its comprehensive, easy-to-use features. The fact that their cloud solution was hosted in Europe was another point in Personio’s favour in light of increasing data protection requirements.

Employees working in payroll accounting can concentrate more on essential aspects, because all relevant functions and data are neatly packaged at one location. Employees can, through their Personio user account, retrieve and download their monthly statements by themselves.

Long communication channels are a thing of the past. Employees can through their own user account and customisable access rights, be actively included in HR processes. For example, they can independently update their bank details, addresses or other essential master data. Another major relief is provided through its dynamic reporting features: Important reports and exports can be generated with a few simple mouse clicks.

In many areas, our new HR management tool can be customiwed to suit our specific needs and processes. The proactive help we received during the implementation of the system and its intuitive user interface made for a smooth introduction. When questions came up, the Personio team reacted quickly every time.