Document Management

Digital document management instead of analogue paper chaos: Manage documents like payroll statements, contracts, training certificates, etc. only in the digital personnel file. Give your employees access to the documents that they should be able to see while also secure in the knowledge that the necessary documents will still be there when you need them.

Personio: A powerful document management system

Document Upload

Employees can upload documents themselves

Employees can upload medical certificates and other documents themselves. All they have to do is scan the file or take a picture with a smartphone and then attach it to their digital employee file

Generate reference letters

Often-used needed like certificates of employment can be created from templates. A manager only has to fill a form and its content will automatically be transferred to a predefined document.


Provide payslips for download

Pay slips are generated automatically within the system and will be made available for download in the digital employee file. No more printing and sending mails.

Document management in Personio

Gather all data in one place

Manage your documents

Manage all documents in one program and avoid redundancies.

Set-up authorization

Control basis who can access which section and who can make edits/entries.

Keep your templates

Import and keep on using existing templates 

Public profile and internal HR information

Manage the internal HR and in-house information in the employee profile and control what access rights will apply to roles, divisions, and employees.

How much leeway do you have to improve your HR Management?

Personio supports you in all of your HR processes, from managing applicants or vacations to payroll accounting. Receive a free Test-Account or find out in our 20 minute Webdemo which processes you can optimize through the use of more efficient software.

Cloud Services Made in Germany

Data security made in Germany

  • ISO certified
    All data is stored and processed on our iso-certified severs in Frankfurt. Additionally, back-ups are filed in different locations to ensure that no data can get lost.
  • SSL secured
    Sophisticated safety measures in our code base as well as SSL encryption further protects your data against attacks of all kinds.
  • 2-factor-authentication
    Two-factor authentication and our role-based multi-level access rights concept grant you full external as well as internal control and security for your data.

Please get in touch

Customer Support

+49 (0) 89 1250 10 03

For questions regarding our software

+49 (0) 89 1250 10 04

Recruit, Manage & Develop

All in one place

Applicant Sourcing

Create job ads with only a few clicks and publish them on the integrated career webpage as well as on over a hundred job portals.

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Applicant Tracking System

Keep an eye on all candidates, open positions and feedback from colleagues. Minimize your time-to-hire and make objective decisions.

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Personio helps small and mid-sized companies plan and implement their onboarding processes in a structured manner – all in the interest of seamless cooperation.

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Digital Employee File

With digital employee files, HR Managers can pull up all relevant information at the click of a button at any time.

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Forget about complicated Excel spreadsheets, manual calculations and stressful end-of-month pay runs and let Personio take care of all your payroll accounting at the click of a button.

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Document Management

Give your employees access to the documents they should be able to see while secure in the knowledge that the documents you need will be at your fingertips at any time.

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Attendance Tracking

User-friendly entry forms prevent mistakes, while smart background operations reliably calculate correct aggregate working hours. Fully customizable.

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Absence Management

Do away with Excel & Co. for recording and managing annual leave, sick leave and other types of absences.

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Store your employees’ individual target agreements in Personio and implement standardized processes across departmental boundaries.

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Personio facilitates transparent, streamlined processes to ensure standardized performance appraisals.

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