Automated processes for every new hire.
HR Software To Unlock Productive Potential
Personio: The Ideal HR Software For Startups and SMEs
What Are The Advantages of an HR Software Like Personio?
The main benefit of HR software is the fact that it simplifies, streamlines, and optimizes HR processes and everyday activities. Employees can enter data themselves, and automated processes can ensure that nothing ever goes missed. One click and you’re done!
Now that your administrative processes are out of the way, your HR department and People Teams have the time to focus on strategic work, like recruiting, personnel development, and other workplace initiatives that create value and leave a lasting impression on business.
When you have a proper HR software in place, all of your data remains GDPR compliant and complete secure. This way, everyone has access to the information they need, on your terms, and you don’t risk leaking sensitive information, ever.
How Do You Pick The
Perfect HR Software?
An HR Software That Grows With You
While having things like personnel management, increased transparency, and better processes are nice, you deserve more. You need an HR software that can help you achieve your business’ goals both in the medium and long term.
Here Are Four Questions To Help:
- Cloud or on-premise?
- All-in-one software or a collection of solutions?
- Which integrations do you need?
- How much should HR management software cost?
Here is our guide to each of these questions…
Question 1: Cloud or On-Premise?
There’s a reason why the market for cloud software is growing by an average of 17.6% per year. For small and medium-sized companies, in particular, the flexibility of the cloud presents a golden opportunity.
- An uncomplicated solution that you pay monthly to use, so the provider takes care of any and all technical issues or future development.
- Relatively inexpensive because your initial investment remains lower and you don’t have to pay for hardware or continual maintenance.
- Flexible, because your data is stored (securely) in a decentralized fashion. All you need is an internet connection to gain access.
This solution is truly only as good as your IT department, because you have to operate it completely by yourself. There is a one-off license cost, as well as costs for maintenance, operation, and development.
- You retain maximum control because the solution runs on your own servers in your data center. You not only have control of it, though, but you bear full responsibility if anything happens.
- A sense of independence, as you can adapt your own HR software as you wish and integrate it into other solutions. But, you need to be able to invest the time involved in making these changes.
Question 2: All-In-One or ‘Best of Breed’ Solutions?
A Potpourri of Solutions
Any SME looking for the best solution in every area, for each process, is what is often called a ‘best of breed’ selection (in IT terms).
This allows companies to switch more quickly if a better option comes onto the market, across their different requirements and processes.
Of course, this means switching between a host of solutions that don’t necessarily ‘communicate well’ with one another. It can lead to a mess that is just as cumbersome as a library of spreadsheets.
Especially for SMEs, an integrated solution that covers a large portion of all core HR processes is usually the better option.
That’s because an all-in-one HR software can usually be supplemented by special areas such as knowledge management or recruiting — as long as the interfaces fit.
For most companies like these, HR management software with integrated applicant management software is perfect for them.
Question 3: What About Integrations?
It’s still crucial for your HR software to be able to ‘communicate’ with all your different tools. This is where having a host of helpful integrations comes into play.
Make sure to consider whether a potential provider can link to your accounting system, your tool for time recording, or even the communications tool you use in your company.
Question 4: How About The Cost?
The HR software you choose will often determine the pricing model. For a cloud-based solution with monthly fees, these are typically based on the number of employees in your company.
An on-premise solution, on the other hand, will include a one-time licensing fee. However, there are additional costs for maintenance, operation, and more that in-house employees have to take on.
For those reasons, you truly need to consider every cost. For SMEs, a cloud-based HR software can be the perfect marriage between flexibility and growth. But, what you need is an accurate read on pricing.
Implementation Is Key For
Successful HR Softwares
When it comes time to implement a new solution, your HR department should be very clear about its goals. That’s because HR managers and leaders need to have definitive milestones (reducing paper consumption, time, etc.) to be able to set priorities during implementation.
Rely On Support
During the implementation of a cloud-based software, our team at Personio places an emphasis on guiding our customers safely through the various phases. Within four weeks, our customers can expect to be up and running with their new software.
Importing All Data
This may not be your first time around, so importing data is table stakes. Employee data, salaries, vacation days, each of these things can be helped with during the implementation process. Once all your data is imported and clean, then you can begin in earnest!
“Reporting used to take a lot of time, now it’s just a few clicks. I can save about 20 to 30 minutes per report.”
“Finally, there was a way to centralize our many lists and tools.”
Our customers are our greatest advocates. Here is what they have said about working with an HR software like Personio, and how it has benefited their business.
Your Personal Web Demo
Want to know if Personio can help your teams? Our experts will guide you through the platform in a free demo, tailored to your exact business needs.
- Introduction to all product features
- Focus on the elements you’re interested in
- Answers to any questions you have