Autohaus KAHLE Gruppe

Payroll at Autohaus KAHLE Gruppe involves a wide range of employment arrangements and pay components. The HR team needs to account for full-time and part-time employees, as well as those in marginal employment, and process basic salaries, bonuses, commissions and other variable payments.

Before introducing Personio Payroll, contract changes and employee data were first recorded internally and then passed on to the external payroll provider via Excel files. This duplicate data entry created additional work and required further coordination.

In the second half of each month, the HR team focused heavily on payroll. Most of the processing work took place during this period, regularly tying up significant time and staff capacity.

Although Autohaus KAHLE Gruppe had already reduced the workload with its previous system, payroll still took around four to five days. The company therefore needed a solution that would connect HR and payroll more closely, reduce manual steps and eliminate unnecessary data transfers.

The main challenges:

• Duplicate entry of payroll-relevant data

• Manual data transfers using Excel files

• Different employment arrangements and remuneration models

With Personio Payroll, Autohaus KAHLE Gruppe has connected payroll more closely with its existing HR processes and reduced numerous manual steps. Changes are recorded directly in Personio as they occur – whether it's a salary adjustment, someone joining or leaving the company, or an update to personal details.

At the same time, the HR team can identify payroll discrepancies or missing information early and respond immediately.

Employee data, salary information and other payroll-relevant details are stored centrally in Personio. When someone new joins the company, existing data no longer needs to be entered again for payroll or transferred to other systems.

Managers and employees benefit too: They can access a wide range of information themselves, depending on their access rights, without having to contact HR first.

Recurring tasks also require less manual work. According to Leonie Keller, examples include certificate management and electronic sick notes (eAU). Existing data can be reused directly rather than having to be retrieved or entered again. During onboarding and offboarding, tasks are also created automatically to ensure that important steps are initiated reliably.

The time savings are substantial: Instead of four to five days, Autohaus KAHLE Gruppe now needs just two days to process payroll. Most of the work is handled by one person. At the same time, Leonie Keller estimates that the number of manual steps has fallen by 50%.

The reduced payroll workload gives the four-person HR team more capacity to focus on strategic tasks. With less time spent on duplicate data entry and manual coordination, the team can devote more time to developing and improving its HR practices.

Autohaus KAHLE Gruppe also uses Personio beyond payroll. With Recruiting, Performance & Development and Surveys, the company uses additional features to connect HR processes across different stages of the employee lifecycle.